MITSUI-SOKO Co., Ltd.

Privacy Policy

MITSUI-SOKO Co., Ltd. (Address: 3-22-23 Kaigan, Minato-ku, Tokyo; Name of Representative: Hiroshi Torii; hereinafter referred to as "we" or "our") strongly recognizes that the proper handling and management of personal information is a corporate social responsibility, and has established the following policy regarding the protection of personal information, and is engaged in activities to establish, maintain, and improve its internal management system.

Collection of Personal Information

When collecting personal information, we do so appropriately within the scope of our business activities and other needs, ensuring that we do not obtain such information through deceitful or any other illegitimate means.

Management of Personal Information

Besides implementing reasonable measures to prevent unauthorized access to personal information and to safeguard against loss, destruction, falsification, or leakage of such data, we have formulated Personal Information Protection Regulations. Moreover, we guarantee that all employees are well-versed in the proper management of personal information. To uphold an effective personal information protection system, we designate a personal information protection officer, institute and regularly evaluate the management system, and swiftly execute corrective actions in case of any issues.

Compliance with Laws and Regulations

We adhere to laws, regulations, and other relevant norms concerning the safeguarding of personal information.

Established on October 1, 2014
Revised on April 1, 2024

Contact for Inquiries Regarding this Policy and Our Handling of Personal Information

MITSUI-SOKO Co., Ltd. Personnel Department
Address: 3-22-23 Kaigan, Minato-ku, Tokyo
Name of Representative: Hiroshi Torii
Responsible Department: Safety & General Administration Division

TEL: 03-6400-8011
Opening hours: 9:00 a.m. to 5:00 p.m. weekdays (except Saturdays, Sundays, national holidays, and our company holidays such as year-end and New Year holidays)

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Handling of Personal Information

We manage the personal information that we acquire and utilize in the following manner.

Purposes of Using Personal Information

We collect personal information required for our business operations, as outlined in the "Type of Personal Information" section below. This information is utilized within the specified purposes detailed in the "Purpose of Use" section.

Table Example

Type of Personal Information	Purpose of Use
Information on our customers, suppliers, contractors, and any other business partners	• Conducting activities such as sales and the provision of products and services by our group companies, as well as the procurement of their raw materials, which includes communications, visits, payments, and billing. • Conducting promotion of products and services offered by our group companies through advertising, notifications, and sales promotions, which involve disseminating information about events, seminars, campaigns, shows, surveys, and questionnaires, as well as informing about changes in terms and conditions. • Providing customer support, encompassing after-sales service for products and services provided by our group companies, which involves addressing inquiries and requests from customers. • Conducting testing, development, and research activities, including efforts to enhance features and improve the quality of products and services offered by our group companies. • Conducting operations incidental to the foregoing.
Information on shareholders and investors	• Exercising rights and fulfilling obligations in accordance with the Companies Act of Japan. • Providing information to shareholders and investors • Implementing various measures to facilitate the relationship between shareholders/investors and our group. • Overseeing shareholders and share management. • Conducting operations incidental to the foregoing.
Data associated with inquiries, information provision, and website access	• Addressing inquiries, documenting, and securely storing communication materials. • Performing analysis and statistical assessments to enhance the services and quality of our group companies. • Compiling statistical data in a manner that ensures individual identities cannot be discerned. • Conducting operations incidental to the foregoing.
Information on internship and recruitment opportunities	• Supplying information and reaching out to applicants regarding internship and job opportunities. • Conducting questionnaires and other surveys related to recruitment activities and compiling statistical data. • Responding to inquiries. • Enforcing procedures for onboarding newly hired employees and overseeing their employment after the hiring decision has been made. • Conducting other activities related to recruitment and hiring.
Information on individuals who have left our organization	• Conducting severance (retirement) processes. • Preserving records of employment details, salaries, health information, and other pertinent data throughout the period of employment. • Addressing various inquiries related to social insurance. • Initiating contact from our side. • Conducting operations incidental to the foregoing.
Information on our directors, officers, and employees	• Overseeing personnel and labor management within our group companies. • Coordinating sales and other business activities across our group companies.
Information on entry and exit activities at our facilities	• Supervising visitors to the facility and individuals entering and exiting the premises. • Facilitating emergency communication and overseeing the utilization of the facility. • Conducting operations incidental to the foregoing.

Sharing of Personal Information

(1) Shared by
• Our group companies

（https://www.mitsui-soko.com/company/overview/）

(2) Personal information to be shared

Name, gender, facial photograph, date of birth, residential or professional postal code, address, phone number, and email address, affiliation, department, title, and other data acquired in compliance with this Policy.

(3) Purpose of sharing personal information

Any company listed in the "Shared by" section above may utilize the shared personal information to accomplish the purposes outlined in the "Purposes of Using Personal Information" section above.

(4) Name of person responsible for sharing personal information

MITSUI-SOKO Co., Ltd.
Address: 3-22-23 Kaigan, Minato-ku, Tokyo; Name of Representative: Hiroshi Torii
Responsible Department: Safety & General Administration Division

Sharing of Personal Information with Third Parties

We do not share personal information with any third parties except as outlined in this Privacy Policy, with the explicit consent of the individual, or in compliance with the Personal Information Protection Law and other relevant laws and guidelines.

Disclosure of Personal Information

If a request for notification of the purpose of use, disclosure, correction, addition, deletion, suspension of use, elimination, or suspension of provision to a third party of personal data in our possession is made, we will respond accordingly in compliance with the law, ensuring the request is legitimately from the individual who provided the pertinent personal information. In such instances, you might be required to cover a processing fee.
For detailed billing information, kindly reach out to the contact provided in this Privacy Policy.

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Inquiries