Basic Policy for the Protection of Personal Numbers and Specific Personal Information
Mitsui-Soko Holdings Co., Ltd.
Date of enactment: January 1, 2016
The Company’s policy for the handling of personal numbers and specific personal information (hereinafter referred to as “specified personal information”), based on the “Act on the Use of Numbers to Identify a Specific Individual in Administrative Procedures”, is outlined below.
- The Company handles specific personal information appropriately and within the statutory scope of its business related to personal numbers.
- The Company acts appropriately in the collection, use, provision, storage and disposal of specific personal information. It observes the internal regulations it has formulated in relation to these matters.
- The Company carries out education, training, and auditing for all personnel involved in handling specific personal information.
- The Company complies with laws and regulations on the handling of specific personal information, guidelines stipulated by the government and other standards.
- The Company takes precautions to prevent any leakage, loss of or damage to specific personal information.
In the unlikely event of a leak or similar occurrence, we will take immediate remedial action as the situation requires.
- The Company responds promptly and appropriately to complaints and inquiries about specific personal information.
The contact details for any inquiries are outlined below.
- The Company continuously reviews and improves its processes for the management of specific personal information.
Inquiries on the protection of specific personal information
Mitsui-Soko Holdings Co., Ltd. Personnel Department
Basic Information Security Policy
Mitsui-Soko Holdings Co., Ltd. recognizes that confidential information held by the Company, and confidential customer information received from its customers, are information assets that must be securely protected. It has established a secure information management system, and has implemented the following measures to maintain and improve this system.
Establishment and maintenance of secure information management system
To ensure that all officers and employees who use the information assets of the Company (including temporary staff and part-time employees) understand and observe the Basic Information Security Policy, Mitsui-Soko Holdings has established an information security management system, and has developed a process to ensure that the organizational environment and risk management to maintain this management system remains in place.
Formulation of security standards
Mitsui-Soko Holdings Co., Ltd. has formulated the Basic Information Security Management System Principles to define the basic requirements and standards necessary for compliance with the Basic Information Security Policy.
Compliance with other laws and regulations
Mitsui-Soko Holdings Co., Ltd. complies with the confidentiality obligations stipulated by the relevant laws, regulations and contracts. It establishes voluntary management standards as required, and implements measures to maintain security. Mitsui-Soko Holdings Co., Ltd. takes necessary measures to comply with the Basic Information Security Policy and Basic Information Security Management System Principles through its contracts with external suppliers and contractors. It has separately established Regulations for the Protection of Personal Information and takes all necessary measures.
Establishment of structure and system to promote information security
Mitsui-Soko Holdings Co., Ltd. has established a Chief Information Security Officer (CISO) and has established an information security management structure and operating process, and has clarified the duties and responsibilities of this position.
Education of employees
Mitsui-Soko Holdings Co., Ltd. has formulated an education plan concerning information security to promote the Basic Information Security Policy and Basic Information Security Management System Principles to employees, and to raise their awareness of information security.
April 1, 2005
Personal Information Protection Policy
Mitsui-Soko Holdings Co., Ltd. fully recognizes that the appropriate handling and management of personal information is a corporate social responsibility. It has established the following Personal Information Protection Policy, and is engaged in maintaining and improving the internal management system which it has built.
Collection, use, and provision of personal information
When personal information is collected, the Company only uses this within the scope of its business activities, and other requirements necessary for its business. It does not use this information for any purpose other than the purpose for which it is collected. In addition, it will not disclose this information to third parties unless it is necessary for the provision of outsourced services, or if required by laws and regulations or the public interest.
Management of personal Information
The Company takes reasonable precautions against unauthorized access to personal information, and loss, destruction, alteration or leakage of personal information. It will promptly take corrective measures in the unlikely event of a problem.
Compliance with laws and regulations
Mitsui-Soko Holdings Co., Ltd. complies with laws, regulations, and standards regarding the protection of personal information.
Establishment of a management system
To maintain the appropriate structure for the protection of personal information, Mitsui-Soko Holdings Co., Ltd. has designated a personal information protection officer, and has established and will continuously review its management system.
Education of employees
Mitsui-Soko Holdings Co., Ltd. will carry out personal information education programs to ensure the company’s Personal Information Protection Policy and its Regulations for the Protection of Personal Information are known to its employees and to increase awareness of these.
April 1, 2005
Inquiries about this policy and the handling of personal information
TEL : 03-6400-8055
Reception hours: 9 AM - 5 PM on weekdays (excluding Saturdays, Sundays, public holidays, year-end/New Year holiday)
- Personal information